ROBERT'S RULES OF ORDER
-Quick Tips to Keep Control of Your Board Meeting and End on Time
Robert's Rules of Order is the standard for conducting discussions and facilitating group decision-making using traditional parlimentary procedure.
Although, at first, the process may seem lengthy and involved, having an agreed upon set of rules for all members in your community makes meetings run easier. Using Robert's Rules will help your Association have better meetings, not only through creating an efficiency and flow to the meeting, but also creating a suitable process that encourages respect, fairness, and participation.
Here are the Four (4) Basic Elements of Robert's Rules:
1. Motion: To introduce a new piece of business or propose a decision or action, a motion must be made by a group member ("I move that......")
2. A second motion: Used to allow some consensious of the topics that are being discussed at a meeting. For a motion to be discussed, the membership must allow it by showing support of hearing the individual who brought up the topic ("I second...")
3. Adopt: Used as a signal of acceptance for a motion on the floor. ("The motion carries and we will adopt...")
4. Adjourn: A motion is made to end the meeting. A second motion is required. A majority vote is then required for the meeting to be adjourned (ended).